Privacy Policy

 

This document serves as a description of the terms and conditions of the mutually agreed privacy policies, in addition to the General Data Protection Regulation (GDPR) (EU) 2016/679.

The Controller of Data File

The controller for the Personal Data file is Cloud'N'Sci Ltd, Kiviportintie 37, 00950 Helsinki, Finland. For more information, please see /info/contact.

Data is processed and controlled in servers hosted by GDPR-compliant Amazon Web Services (AWS). For further information, see https://aws.amazon.com/compliance/gdpr-center/.

Purpose of Data File

Cloud’N’Sci collects and processes personal information for the purpose of user management in the service. The Data File is used to identify a legitimate contact person behind the login name given by the user. The identification is necessary for managing user’s contracts made in the service.

Anonymized Personal Data may also be used for statistical purposes.

Collected Personal Information

The personal information collected is given by the user. The following personal information is collected:

  • The name of the registered user

  • The email address of the registered user

  • The phone number of the registered user (optional)

  • The address of the registered user (optional)

  • Bank, Paypal, or other payment method account identification, when required for accounting purposes

  • The VAT identification number (optional)

  • Authentication method and ID when approving agreements

In addition to the listed personal information, Cloud’N’Sci will also keep logs of user’s actions within the site, e.g. agreements user enters in the service and the transactions users initiate.

With user’s consent, following cookies containing Personal Information are used in Cloud’N’Sci Marketplace:

  • Identification for the session (required for login)

  • 3rd party AddThis for social media interactions (optional)

  • Anonymized 3rd party Google Analytics cookies for analysis and web site improvement (optional)

Usage of the cookies can be changed any time from the Cloud’N’Sci Marketplace Cookie Settings page.

All given data is kept confidential and stored only as long as it’s required for the applicable purposes and each parties mutually agree all the terms of this or any other agreements made with or via Cloud’N’Sci.

Stored data is accessible for user via Cloud’N’Sci Marketplace, and can also be obtained by a request from /info/contact.

Every individual has the right to exercise his right to be forgotten by a request from /info/contact.

Sharing and Transferring of Personal Data

Cloud’N’Sci will not share personal information with any third party unless the user agrees to such disclosure in advance, except in the following cases

  • When a user enters into a Solution Agreement, Co-creation Agreement, an Application Session Agreement, or any other agreement with Cloud’N’Sci or any other involved parties, the user’s name and email address may be disclosed to the other party of the agreement.

  • When required for accounting purposes.

  • When necessary to comply with the law or a valid and binding order of a law enforcement agency.

Using 3rd party applications which utilize Cloud’N’Sci data processing services: No identifiable Personal Data, unless explicitly inputted by the user, is shared with any 3rd party application or application provider.

Personal Data shall not be transferred outside the European Union or the European Economic Area.

Security

Access to the Personal Data file is limited only to the authorized and restricted persons representing Cloud’N’Sci and who have a need to access the file for technical administration or for service development.

No access to collected data is possible outside Cloud’N’Sci servers and confidential data is protected with suitable technological means and stored encrypted when applicable.

Users may access their own personal information via Cloud’N’Sci Marketplace. The user access is protected by password, and validated by email.

The servers containing the Personal Data file are located in Frankfurt, Germany, and hosted by Amazon Web Services.

Each party involved in either processing or controlling the Personal Data will comply with all laws, rules and regulations applicable to it, including the requirements relating to data protection, as described in General Data Protection Regulation (GDPR) (EU) 2016/679.